Quick Answer: Moving out of a Gurugram apartment is a four-track process: give written notice, do the inventory handover inspection, recover your deposit, and handle FRRO deregistration if you're leaving India. Each track has a deadline. Miss one, and it costs money or delays your departure.
- Written notice 60 days out — not verbal, not WhatsApp audio.
- Joint inventory handover with signed receipt on move-out day.
- Deposit refund within 30 days under 2026 Gurgaon rent rules.
- FRRO: surrender registration certificate at IGI Airport or Gurugram FRO.
- AmandoCasa manages the full handover for managed-lease tenants.
The Four Tracks
Every Gurugram move-out runs on four parallel tracks that need to close in sequence. If you're an expat on a managed lease, AmandoCasa handles the landlord coordination track for you — but the FRRO and utility tracks are yours to own.
Track 1 — Lease & Notice: Send written notice, confirm end date, book society lift. Track 2 — Inventory Handover: Joint inspection, photo documentation, signed possession receipt. Track 3 — Deposit Recovery: Written refund request, follow-up timeline, escalation if needed. Track 4 — FRRO & Utilities: Deregister with immigration authority, disconnect internet and power.
Most deposit disputes in Gurugram trace back to Track 2 being skipped or rushed. A five-minute joint walkthrough and a single signed page prevents 90% of them.
If you haven't yet confirmed your move-out date but want to understand the complete timeline from lease signing to handover, the expat lease checklist has a printable version covering both move-in and move-out milestones.
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Track 1: Notice Period and Society NOC
Step 1 — Give Written Notice
Check your lease for the notice clause. Most 11-month furnished leases in IREO Grand Arch, M3M Heights, Conscient Elevate, and Emaar Digi Homes require 60 days' written notice before the lease end date. Some older agreements use 30 days. The specific wording matters — "before termination date" versus "before vacating" can shift your obligation by weeks.
Send notice via email to the landlord and keep the sent receipt. If you also send via WhatsApp, do it as a typed message, not a voice note. Text is searchable; audio isn't. For details on what your lease terms actually mean, see our lease agreement terms explained guide.
Step 2 — Get Society NOC and Book the Lift
Apply to your society's resident welfare association (RWA) or property management office for a no-dues certificate at least two weeks before your move date. This confirms your maintenance account is clear. Without it, most Gurugram gated societies will not allow movers to enter with a truck. The rules vary by society — see our M3M Heights expat rules guide and IREO Grand Arch regulations guide for society-specific move-out procedures.
Book the service elevator (lift) for your move-out day. The booking window is typically 9 AM to 6 PM on weekdays — movers arriving at 7 PM get turned away. Confirm this timing with your building manager, not just the guard. Societies like M3M Heights Sector 65 require at least 48 hours' advance booking for the goods lift.
| Society | Lift Booking Lead Time | Move Window |
|---|---|---|
| IREO Grand Arch (Sector 58) | 48 hours | Mon–Sat, 9 AM–6 PM |
| M3M Heights (Sector 65) | 48 hours | Mon–Sat, 9 AM–6 PM |
| Emaar Digi Homes (Sector 62) | 24–48 hours | Mon–Fri, 9 AM–6 PM |
| Conscient Elevate (Sector 59) | 24 hours | Mon–Sat, 9 AM–5 PM |
These windows are approximate — confirm with your building management office directly. No society in Gurugram guarantees same-day lift access.
Track 2: Inventory Handover Inspection
This is the most important step for deposit protection. A joint handover inspection — where you and the landlord (or their agent) walk through every room together — creates the evidence record that ends disputes before they start.
Step 3 — Do the Joint Walkthrough
Schedule the walkthrough for move-out day, after your furniture is out. The apartment must be empty. Go room by room and compare against the move-in inventory annexure. For managed-lease tenants, AmandoCasa provides a standard inventory annexure at move-in — the same document is used at handover. This is the core protection in our managed-lease model.
What to check in each room:
- Walls: Marks, holes, stains beyond normal use
- Flooring: Scratches, chips, broken tiles
- Fixtures: AC units, geysers, fans, light fittings
- Appliances: Fridge, washing machine, microwave (if furnished)
- Windows and doors: Locks, handles, glass panels
- Plumbing: Running taps, flush function, water pressure
Take timestamped photos of anything that has changed from move-in condition. If you took a video walkthrough on move-in day (recommended), compare against it now. Video evidence from day one has resolved every dispute our tenants have brought to us.
Step 4 — Get the Signed Possession Receipt
At the end of the walkthrough, ask the landlord to sign a possession receipt. The text should say: "Possession of Unit [flat number], [society name], returned by [tenant name] on [date]. No outstanding rent or dues as of this date. Security deposit of ₹[amount] to be refunded within 30 days."
If the landlord won't sign on the day, get written confirmation via email within 24 hours. The security deposit protection guide covers what to do if deductions are disputed after handover. For broader tenant rights, see the legal rights guide for expat tenants in India.
Track 3: Deposit Recovery
The 2026 Gurgaon rent registration framework — administered under the Haryana Real Estate Regulatory Authority (HRERA) — sets the standard refund expectation at 30 days from the date of vacating. Standard deposits on Golf Course Extension Road are 2 months' rent:
| Apartment Type | Typical Monthly Rent | 2-Month Deposit |
|---|---|---|
| 2BHK furnished (GCER) | ₹1,05,000–₹1,32,000 | ₹2,10,000–₹2,64,000 |
| 3BHK furnished (GCER) | ₹1,25,000–₹1,65,000 | ₹2,50,000–₹3,30,000 |
Step 5 — Send the Written Refund Request
On move-out day, send a WhatsApp message or email to your landlord: "Possession of the flat returned today. Please confirm the security deposit refund of ₹[amount] within 30 days per our lease agreement."
Keep screenshots of all communications. If the landlord responds with deduction claims, ask for an itemised list with repair invoices from licensed vendors. "General painting" and "cleaning" are not valid deductions unless explicitly listed in your rental agreement — per Indian tenancy law, normal wear and tear cannot be charged to the tenant.
Step 6 — Escalation Timeline
| Day | Action |
|---|---|
| Day 0 | Move out, get possession receipt |
| Day 7 | Send written refund request if not already confirmed |
| Day 21 | If no response, send formal demand letter |
| Day 30 | Deadline under 2026 framework |
| Day 31+ | File complaint with Rent Authority; consider legal notice |
Most landlords on Golf Course Extension Road refund within 21 days for clean handovers with documented inventory.
Track 4: Utilities Disconnection and FRRO
Step 7 — Disconnect Utilities Before Final Day
Handle these in the week before your move-out date:
- Electricity (DHBVN): Take a final meter reading with the landlord present. Confirm the last bill is paid and ask for meter reading in writing. The security deposit with DHBVN transfers back to the landlord — this is separate from your apartment deposit.
- Internet (Airtel Xstream / ACT Fibernet): Call customer care 7–10 days before your end date. Disconnection in Gurugram typically takes 2–4 business days. Return the router and ONT device on your last day. Get a written closure confirmation.
- Gas cylinder (if not piped): Schedule a pickup for your last day.
For a detailed walkthrough on setting up and disconnecting all utilities, the utilities setup guide for Gurugram expats covers each provider with contact numbers.
Step 8 — FRRO Deregistration (If Leaving India)
If you are ending your India posting and leaving the country, you must handle your FRRO registration. Per the Indian Bureau of Immigration rules, foreign nationals who are permanently departing India must surrender their Certificate of Registration either at the Gurugram FRO office (Room No. 13, Ground Floor, Commissioner of Police Office, Gurugram — phone 0124-2869358) or directly at the IGI Airport immigration checkpoint on departure day.
You do not need a separate exit permit unless your visa has expired — in that case, apply through the e-FRRO portal at least 2 weeks before departure. If you surrender the certificate at the FRO office before your flight, get a receipt — you'll need to show it to the immigration officer at the airport.
For expats whose posting ends and who are remaining in India (changing cities, not leaving), notify the Gurugram FRO of your address change within 14 days. The FRRO registration guide covers both the initial registration and address change process. If you are also handling a driving licence for expats in India, surrender that before departure if you won't return — though it's not legally required, it simplifies future visa applications.
AmandoCasa is a specialized expat service — English-only consultation. For FRRO appointments and documentation queries, contact your company's HR or a local immigration consultant directly.
AmandoCasa Move-Out for Managed-Lease Tenants
If your apartment is on the AmandoCasa managed-lease program, the handover process is different from a direct landlord arrangement. We coordinate directly with the property owner on your behalf:
- Inventory annexure comparison (move-in vs move-out)
- Joint walkthrough scheduling and documentation
- Written possession receipt on handover day
- Deposit refund follow-up with the landlord
- Society NOC and lift booking coordination
You handle notice (give us 60 days in writing), and we handle the rest of the landlord coordination. Most managed-lease departures from our M3M Heights 2BHK and IREO Grand Arch 3BHK listings complete within 3–5 business days from handover to full deposit return. For a full explanation of how managed leases in Gurugram work and what is included, see our managed lease Gurugram guide.
Quick Reference: Move-Out Timeline
| Week | Actions |
|---|---|
| 8–9 weeks out | Send written notice to landlord |
| 6 weeks out | Start FRRO exit process if applicable |
| 4 weeks out | Apply for society NOC; book lift |
| 2 weeks out | Disconnect internet; confirm utility meter reading date |
| Move-out day | Joint walkthrough, photos, signed possession receipt |
| Day 7 after | Send written deposit refund request |
| Day 30 | Deposit due back |
For the incoming expat after you — or for your next posting if it's also in Gurugram — the expat relocation guide for Gurugram covers the arrival side of the same process.
FAQ
How much notice do I need to give before moving out of a furnished apartment in Gurugram?
Standard 11-month leases in Gurugram typically require 60 days' written notice before the lease end date. Check your specific agreement — some landlords accept 30 days, but most premium gated society leases (IREO Grand Arch, M3M Heights, Emaar Digi Homes) use 60-day clauses. Always give notice in writing via email or WhatsApp message with a date stamp. Verbal notice is not enforceable.
How long does the security deposit refund take after moving out of a Gurugram apartment?
Under the 2026 Gurgaon rent registration framework, landlords are expected to return the security deposit within 30 days of the tenant vacating, after deducting any legitimate dues. If you had a 2-month deposit, expect ₹2,10,000–₹3,30,000 back depending on your rent tier. Start the paper trail on move-out day — get a signed handover note that confirms possession returned and no outstanding dues.
Do I need to deregister from FRRO when I leave India permanently after a Gurugram posting?
Yes. Foreign nationals on a long-term visa with FRRO registration must surrender their Certificate of Registration when departing India. You can do this at the immigration checkpoint at IGI Airport (Delhi) on the day of departure, or beforehand at the Gurugram FRO office (Room No. 13, Ground Floor, Commissioner of Police Office, Gurugram — phone 0124-2869358). You do not need a separate exit permit unless your visa has expired.
What deductions can a landlord legally make from the security deposit in Gurugram?
Legitimate deductions include unpaid rent, outstanding utility bills, and documented repair costs for damage caused by the tenant (not normal wear and tear). Landlords cannot charge for general painting, routine cleaning, or repairs for pre-existing damage. Any deduction must be itemised in writing with vendor invoices. If you have a move-in inventory annexure with photos, disputes are rare.
What happens to my society NOC and utilities when I move out of M3M Heights or IREO Grand Arch?
Most gated societies in Gurugram require a no-dues certificate from society management before the moving truck is allowed on premises. Book the service lift at least 48 hours in advance — most societies allow moving only on weekdays between 9 AM and 6 PM. Disconnect Airtel Xstream Fiber or ACT Fibernet before the last day and hand the electricity meter reading to the landlord in writing.
